National Identity Management CommissionNIMCAccess Portal

Official Public Guide

Staff Appraisal Portal User Guide

A complete guide to understanding how the staff appraisal and approval process works.

Use this guide to learn how to access the portal, update your staff information, complete self appraisal, understand supervisor and HOD review, complete peer or subordinate feedback where assigned, and track your appraisal progress.

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Last updated: June 2026Guide version: 1.0Portal: NIMC Appraisal Portal

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Guide Sections

Getting Started

Getting Started - Login Process

Follow these steps to access the NIMC Appraisal Portal and begin your appraisal process.

Access the Portal

Visit the official NIMC Appraisal Portal using the approved portal link. Use a secure internet connection and a supported browser.

Enter Your Login Details

Use your official email address as your username and enter the password provided by HCM/Admin.

Change Password on First Login

First-time users must change the default password before accessing appraisal functions. Use a strong password and keep it confidential.

Continue to Staff Information Update

After the first login and password change, review and submit your staff information before self appraisal can begin.

Complete Process

Understanding the Complete Appraisal Process

The NIMC appraisal process is divided into two main phases: staff update approval and performance appraisal.

Phase 1

Phase 1: Profile Verification and Code Access

Review profile -> Agree and Continue -> Appraisal code generated

This phase confirms that staff information is accurate and generates appraisal access after staff certification.

Phase 2

Correction path where needed

Edit information -> Submit correction -> Admin/HCM approves -> Staff reviews updated profile -> Agree and Continue -> Appraisal code generated

This path is used only when the current official profile information needs correction before self appraisal.

Peer and subordinate reviews do not change the main appraisal status. They are supporting 360-degree feedback components.

Profile Verification

Profile Verification and Appraisal Code Flow

Staff must certify the official profile information before the appraisal access code is generated.

1Review Profile

2Agree and Continue

3Appraisal Code Generated

When profile information is correct

Staff opens the profile verification page.
Staff reviews personal, duty station, job, supervisor, and HOD information.
Staff ticks the certification checkbox.
Staff selects Agree and Continue.
System marks the profile as VERIFIED.
System sets appraisal status to SELF_APPRAISAL_PENDING.
System generates an active appraisal access code and emails it to the staff.

1Edit Information

2Submit Correction

3Admin/HCM Approves

4Review Updated Profile

5Agree and Continue

6Appraisal Code Generated

When profile information needs correction

Staff selects Edit Information.
Staff submits a profile correction request with a clear reason.
Status changes to PENDING_ADMIN_APPROVAL.
Admin/HCM reviews the request.
If approved, the official profile is updated and staff is notified.
Staff returns to the profile page and reviews the updated information.
Staff ticks the certification checkbox and selects Agree and Continue.
System marks the profile as VERIFIED and generates the appraisal access code.

Admin/HCM approval alone does not generate the appraisal code. The code is generated only after the staff reviews the current or approved profile and clicks Agree and Continue.

What staff should verify

Name
Email
Phone number
Department
Unit
Region
State
LGA
ERC
Grade level
Job role
Job description
Supervisor name and email
HOD name and email

Ensure your supervisor and HOD details are correct before agreeing. Incorrect details may affect appraisal routing and should be corrected through Admin/HCM approval first.

Self Appraisal

Phase 2: Self Appraisal Process

Self appraisal becomes available after profile verification is completed and the appraisal access code has been generated.

1SELF_APPRAISAL_PENDING

2SELF_APPRAISED

Self appraisal steps

Open Self Appraisal.
Enter and validate the appraisal access code sent after profile verification.
Review your role and appraisal cycle.
Complete all required self appraisal fields.
Add achievements, responsibilities, comments, and supporting evidence where required.
Save draft if you are not ready to submit.
Preview your self appraisal.
Submit final self appraisal.
Status changes to SELF_APPRAISED.

Digital signature guideline

Enter your official name as First Name Last Name, Last Name First Name, First Name Middle Name Last Name, or Last Name First Name Middle Name.
Digital signature matching is not case-sensitive.
Middle name is optional.
Do not add titles, punctuation, additional names, or extra spaces.

After final submission, self appraisal may become locked unless reopened by an authorized role according to the system workflow.

Supervisor Review

Supervisor Review and Appraisal

After self appraisal is submitted, the supervisor reviews and rates the staff.

1SELF_APPRAISED

2SUPERVISOR_SUBMITTED

Supervisor steps

Supervisor opens assigned appraisal.
Supervisor reviews staff self appraisal.
Supervisor enters scores and comments.
Supervisor confirms all required ratings.
Supervisor previews the appraisal.
Supervisor submits final supervisor appraisal.
Status changes to SUPERVISOR_SUBMITTED.

If supervisor score is above 90%, supervisor must provide justification before submission. Supervisor should not be able to submit above 90% without justification.

HOD Review

HOD Review and Certification

After supervisor appraisal is submitted, HOD reviews and certifies the appraisal.

1SUPERVISOR_SUBMITTED

2HOD_REVIEW_SUBMITTED

HOD responsibilities

Review supervisor scores
Review comments
Review justification where required
Adjust score if allowed
Certify appraisal
Submit final HOD review

If supervisor already provided justification for a score above 90%, the HOD does not need a new justification merely because the supervisor score was already above 90%. If HOD newly raises a score above 90% where no supervisor justification exists, HOD should provide justification.

Peer Appraisal

Peer appraisal is colleague-to-colleague feedback and contributes 5 marks to the final appraisal score.

Confidentiality before self appraisal

Show only Confidential Peer Appraisal Assignment.
Do not show staff name, staff ID, department, unit, grade level, job role, avatar, or identifying detail.
Action button should show Not Yet Available.

Availability after self appraisal

Show assigned staff details.
Enable Start Appraisal or Continue Appraisal.
Peer review does not change the main appraisal status.

Raw score is calculated out of 50. Converted peer score = (Raw Total Score / 50) x 5. Final peer component contributes 5 marks.

Peer form sections

Punctuality / Attendance - 10 points
Behaviour - 10 points
Work Habits / Appearance - 10 points
Inter-personal Skills - 10 points
Leadership and Management Skills - 10 points

Subordinate Appraisal

Subordinate appraisal is junior-to-senior feedback from a lower-level staff member about a higher-level staff member.

Subordinate appraisal is not supervisor-to-junior appraisal. The subordinate appraiser must be below the appraisee in grade level, rank, role, or reporting hierarchy.

Confidentiality before self appraisal

Show only Confidential Subordinate Appraisal Assignment.
Do not show staff name, staff ID, department, unit, grade level, job role, relationship title, avatar, or identifying detail.
Action button should show Not Yet Available.

Availability after self appraisal

Show higher-level staff details.
Enable Start Appraisal or Continue Appraisal.
Subordinate review does not change the main appraisal status.

Raw score is calculated out of 50. Converted subordinate score = (Raw Total Score / 50) x 5. Final subordinate component contributes 5 marks.

Subordinate form sections

Punctuality / Attendance - 10 points
Behaviour - 10 points
Work Habits / Appearance - 10 points
Inter-personal Skills - 10 points
Leadership and Management Skills - 10 points

Same-level staff are peers, not subordinates. Higher-level staff cannot be subordinate appraisers. Supervisor-to-junior review belongs to supervisor appraisal, not subordinate appraisal.

HCM Finalization

HCM closes the appraisal after all required review stages are completed.

1HOD_REVIEW_SUBMITTED

2COMPLETED

HCM responsibilities

Verify appraisal completion
Confirm required components
Review status consistency
Finalize appraisal cycle
Lock completed appraisal record

Status Flow

Approved Appraisal Status Flow

1Review Profile

2VERIFIED

3SELF_APPRAISAL_PENDING

4SELF_APPRAISED

5SUPERVISOR_SUBMITTED

6HOD_REVIEW_SUBMITTED

7COMPLETED

NOT_STARTED

Staff has not completed profile verification.

PENDING_ADMIN_APPROVAL

A profile correction request is awaiting Admin/HCM approval.

APPROVED

Admin/HCM approved the profile correction. Staff should review the updated profile and agree.

REJECTED

Admin/HCM rejected the profile correction. Staff may submit another correction or agree if the current profile is acceptable.

VERIFIED

Staff certified the official profile by clicking Agree and Continue.

SELF_APPRAISAL_PENDING

Appraisal code has been generated and self appraisal can begin.

SELF_APPRAISED

Staff has submitted self appraisal.

SUPERVISOR_SUBMITTED

Supervisor has completed performance appraisal.

HOD_REVIEW_SUBMITTED

HOD has reviewed and certified the appraisal.

COMPLETED

HCM has finalized and closed the appraisal.

Peer and subordinate reviews are supporting 360-degree feedback components and do not change the main appraisal status.

Important Reminders

Important Things to Remember

For All Staff Members

Complete your staff update carefully.
Confirm your supervisor and HOD details before submission.
Complete self appraisal honestly and thoroughly.
Submit before the deadline.
Use Save Draft if you are not ready to submit.
Preview before final submission.
Track your appraisal status on your dashboard after login.
Contact support early if you notice wrong information.

For Supervisors / HODs / Approvers

Review assigned approvals promptly.
Provide fair and evidence-based ratings.
Do not submit scores above 90% without required justification.
Use comments to support ratings.
HODs should certify appraisals carefully.
Contact HCM for workflow or policy issues.

For Peer and Subordinate Reviewers

Submit assigned reviews honestly and professionally.
Provide constructive feedback.
Do not disclose confidential appraisal assignments.
Peer review is colleague-to-colleague feedback.
Subordinate review is lower-level-to-higher-level feedback.
Submit before the deadline.

Help & Support

Need Help?

If you need help using the appraisal portal, contact the appropriate support channel or open the Help & Support Center.

The Help & Support Center is available before login and includes support request submission, ticket tracking, FAQs, regional contacts, and support hours.

General Support

staff@example.gov.ng

For login issues, portal access, profile update issues, and general appraisal portal support.

Send Email

Technical Support

staff@example.gov.ng

For system errors, failed page loading, browser issues, failed submissions, and technical faults.

Send Email

HCM / Appraisal Desk

staff@example.gov.ng

For appraisal cycle, supervisor/HOD details, appraisal policy, approval status, and score-related guidance.

Contact HCM / Appraisal Desk

Still Need Help?

Open the Help & Support Center, contact HCM / Appraisal Desk, return home, or log in to continue your appraisal tasks.

Contact HCM / Appraisal Desk Back to Home Login to Appraise

Need support while using the guide?

The Help & Support Center is available before login for portal, workflow, login, and technical issues.